Management Committee Meeting Dates:-
November 13th 2001
October 23rd 2001
September 18th 2001
August 20th 2001
July 19th 2001
 
Click Here to view Management Structure for 2002-2003 (Note: Committees are still incomplete)

Minutes of Management Committee Meeting November 13th 2001.

Present: A Deacon, J Austin, K Laidler, P C Robertson, A Curtis, W Stewart.

Apologies: A Biggs, M Harris

125th Anniversary Dinner

  1. Concern was expressed at the slow uptake of tickets

Senior Rugby

  1. A Gledson informed the meeting that too many games were being called off at short notice at Junior level and there was some difficulty on obtaining fixtures. John Saunders (County rep) to be made aware of situation.
  2. Rugby Management was to arrange a 125th Anniversary event at the end of the season.

Mini/Junior Rugby

  1. A training day had been held with assistance from Newcastle Falcons and a further session was planned for the evening of December 12th.

Finance

  1. In the absence of the Trasurer a report was given on the present balances.
  2. It was agreed that the 100 Club should be updated.

Sponsorship

  1. A Club Lunch was arranged prior to the Whitchurch fixture.

House and Bar

  1. Replacement of floodlight bulbs was in hand.
  2. It was suggested that the old toilet block be converted to storage space - costings necessary.
  3. The proposed Beer Festival was discussed and projected costs/revenue circulated.
  4. D Hamilton to negotiate fees with the organisers of the Proms Concert.
  5. The intended Christmas Draw was discussed!

Development

  1. An open meeting was arranged for Monday 3rd December.

AOB

  1. The Secretary informed the meeting that the Club Rules had been scrutinised and a meeting was to be arranged to discuss the proposed amendments.

 

Minutes of Management Committee Meeting October 23rd 2001.

Present: A Deacon, J Austin, P C Robertson, A Briggs, A Gledson, M Haris, K Laidler, M Fieldhouse, D Hamilton, W Stewart.

Matters Arising

  1. Michael Harris agreed to organise the Christmas Draw with assistance from Andy Deacon.
  2. A Cheque for £250 from the Grasshoppers Cup run would be included within the donation to the Andy Blyth appeal.
  3. Two paintings would be auctioned at the Anniversary Dinner at Slaley Hall.
  4. D Hamilton reported on the meeting held with the Agricultural Society. Any rent would be reduced by the amount received from the Foot and Mouth claim. A modified rent had been set for 2002.
  5. The Chairman proposed a Code of Practice for Committee Meetings.
  6. A discussion on the resignation of the Chairman of the House and Bar ensued and it was decided that the President should write to him.
  7. The President distrubuted copies of a document dealing with all aspects of the Club's future development. A meeting was to be held on Thursday 8th November to review and discuss.

Senior Rugby

  1. A Gledson reported that early-season injury situation was improving and gave a report on the results of the various teams.
  2. Another Coach was required for non-first team duties.
  3. Players were to be reminded at team level of the importance of paying their membership subscriptions.

Mini Rugby

  1. Mike Fieldhouse reported on the various age groups.
  2. The coaching situation and a course of action was explained .

Finance

  1. The Treasurer gave a report on balances.
  2. A discussion on Sponsorship was held.

House and Bar

  1. Michael Harris announced the appointment of the new steward.
  2. New working procedures were to be introduced.
  3. The Committee was to look at the Lions Beer Festival proposal.

Communications

  1. K Laidler said that at present there were no plans to produce a Newsletter as most items would be covered in the Courant! He appealed for articles for future issues.

AOB

  1. The cost of the 125th Anniversary Book was set at £10.00.
  2. The Secretary proposed that a Newsletter containing reports of all Committees and nomination forms for Office Holders should be posted to all members one month prior to the AGM.

Membership

The following new members were approved:-
Social
P J Hopkins
C Brintonand
R Hunt
Lady
Mrs M E Hopkins
Mrs B Hunt

 

Minutes of Management Committee Meeting September 18th 2001.

Present: A.Deacon, K.Laidler,A.Briggs, J.Drew, W.D.Stewart, A Gledson, P C Robertson.

Apologies: J.Austin, J Saunders

Senior Rugby

  1. A.Gledson reported on the pre-season build up and the present start to this season which he considered reasonable although the First Team had been eliminated from the Cup at Nuneaton.
  2. Several new players are due to join the Club and all Teams had been entered in the County Cups.
  3. A.Deacon agreed to order a supply of First Team ties.
  4. Away match refreshments were to be invoiced on a monthly basis.

Junior Rugby

  1. The Chairman reported that the A.G.M. of the Mini Rugby would be on 27th September and that there will be an Active Sports Programme at Tynedale.

Finance

  1. The Treasurer reported on the present situation and Grant income. He gave a forward projection and was looking into the 100 Club. The next draw would be held on 6th October.

Sponsorship

  1. The Chairman conveyed a detailed report from Lindsay Hall.
  2. It was agreed that the Christmas Draw would be arranged by J.Drew.

House and Bar

  1. J.Drew announced that he was actively advertising for a Club Steward and that A.Curtis had volunteered to keep a watching brief until one was appointed.
  2. He gave a Stocktaker's report and it was agreed that there should be a review of Bar Prices.
  3. Players' meal costs on training nights were agreed.
  4. More Clubhouse keys were to be obtained to allow entry to the telephone and Fax machine on training nights before the bar staff arrived.
  5. The Secretary agreed to deal with the unsatisfactory disinfection mat at the entrance.

Communications

  1. K.Laidler reported on the recent Committee meeting.

Forward Planning

  1. J.Austin was having a meeting that night with G. Sinclair.

A.O.B

  1. A meeting was set up to consider the present feeling of unrest within the Club. The following were to be in attendance: A.Deacon, A.Gledson, J.Drew and M.Hastie.
  2. The Secretary informed the meeting with regard to the 125th Anniversary Book and that E.Robson had volunteered to arrange a special dinner to celebrate the anniversary.

Minutes of Management Committee Meeting August 20th 2001.

Present: A.Deacon,J.Austin, K.Laidler,A.Briggs, J.Drew, W.D.Stewart, A Gledson, P C Robertson.

Apologies: None

Minutes of the previous meeting were confirmed.

Matters Arising
  1. It was agreed that the system of appointing Life Members should be clarified.
  2. The Treasurer was requested to contact Richard Appleby to ascertain the present situation with regard to the application for assistance from the RFU for losses attributable to Foot & Mouth.
Finance
  1. The Treasurer reported the current situation and confirmed that First Team expenses were in line with previous years.
  2. It was agreed that the level of Players Insurance was adequate and that the Top Up with a six week deferment should be investigated.
  3. The following wage increases were agreed: Phsio £15/hour, Bar Staff £4.50/hour. The levels for the Steward and Groundsman would be set when more information was to hand.
Forward Planning
  1. Each Committee will be asked to consider all aspects and John Austin would organise this with the Secretary.
Fund Raising
  1. Lindsay Hall would be taking over the organising of Sponsorship, Programme Advertising and the sale of Season Tickets.
Communications
  1. Club Membership handbookswill be ready for the first match and the Newsletter was nearing completion.
  2. A Membership Database has been set up and the first meeting of this committee has been arranged.
House and Bar
  1. At the next meeting of the committee on Monday 25th August the Players' Meals would be discussed.
  2. A Cleaner for the Clubhouse was to be appointed with an hourly rate of £5.50/hour.
Junior Rugby
  1. The situation remains unresolved.

Senior Rugby

  1. No problems.
  2. Several new players expected to be joining the Club within the next few weeks.
  3. The fixture lists for the junior teams had been improved.
  4. The changing area adjoining the Physio Room was to be the new 1stXV Changing Room.
  5. The possibility of holding Mini Rugby matches prior to First XV matches was discussed.
  6. A Development Match was to be held at the end of the season as part of the 125th celebrations.
A.O.B.
  1. the Secretary went through relevant correspondences.
  2. Several new members were approved.
Next meeting: Tuesday September 18th at 7.30pm.

W.D.Stewart,

Secretary.

Minutes of Management Committee Meeting July 19 2001.

Present: A.Deacon,J.Austin, K.Laidler,A.Briggs, J.Drew, W.D.Stewart.

Apologies: C Macklin, P.Robertson, A.Gledson.

The Chairman welcomed all new members to the first meeting.

Minutes of the previous meeting were confirmed.

Matters pending from the Annual General Meeting:-
  1. John Shotton was elected as a Life member of the Club. President to inform Bill Dinning.
  2. Club Rules to be reviewed by January 2002. Judge Voss to oversee and advise.
  3. Members loans to be repaid this season.
  4. Entry fee equivalent for Slaley Hall Golf competition to be donated to andy Blyth Fund along with gate receipts less programme costs from the Blaydon fixture. Chairman to contact John Fletcher to arrange a Fund Raising function.
  5. J.D.L.Robinson to be elected life Member at A.G.M. 2002.
  6. The letter requesting assistance from R.F.U. for losses from Foot and Mouth Disease had been sent on July 3. 
Communications
  1. K.Laidler to chair.
  2. Newsletter and Programme notes to be done by committee chairman.
  3. Fixture and Season Handbook to be produced by K.Laidler and A.Deacon.
Finance
  1. A breakdown of First Team expenses will be requested by the Treasurer and a cash Flow to be available for the next Meeting.
  2. Staff wages will be reviewed once more information is available.
Sponsorship
  1. A.Deacon to progress with a new team.
House and Bar
  1. Mrs M.Gledson co-opted.
  2. Cash register for refreshments to be purchased by J.Drew.
  3. Contract cleaners to clean the Clubhouse before the start of the season.
  4. A re-assessment of catering will be undertaken.
  5. Social Committee will be a sub-committee of House and Bar.
Senior Rugby
  1. Await return of A.Gledson, Chairman.
Junior Rugby
  1. A.Deacon explained the present situation and will report further.

County Representative

  1. J.Saunders to continue.
  2. A copy of minutes will be requested and J.Saunders to be invited to Management Meetings every three months- A.Deacon to contact.
A.O.B.
  1. Two membership applications were approved.
  2. Entrance fees will be increased to £5 and more Gatemen to be recruited. Front door of Clubhouse to be repaired and a printer and cabinet to be purchased for the computer.
  3. Officeholders should arrange to have deputies for Meetings.
  4. Season Tickets will be for £60 with a discount of £20 for present holders.
  5. An event will be arranged in late season to celebrate 125th anniversary.
Next meeting: Monday August 20th at 7.30pm.

W.D.Stewart,

Secretary.